In publications the IMPRS membership should be indicated as a footnote to the name (“\thanks{…} for most journals). The following text should be used:
*Member of the International Max Planck Research School (IMPRS) for Astronomy and Astrophysics at the Universities of Bonn and Cologne”
Students who also receive an IMPRS fellowship should indicate this in the “Acknowledgements”:
“XX was supported for this research through a stipend from the International Max Planck Research School (IMPRS) for Astronomy and Astrophysics at the Universities of Bonn and Cologne”
Publications
Note: The first paragraph applies only to students receiving an IMPRS or MPG scholarship. The text is copied from the English translation of the contract. Students who receive financial support by other organizations/foundations should check their contracts or contact their administrative officers to find out how this subject is handled.
According to Max Planck Society’s and institute’s regulations the head of the institute is to be presented with a manuscript detailing the intention to publish an article resulting from cooperative efforts with the institute or from using the institute’s facilities. The head of the institute decides in agreement with the author if and how references are to be made to the institute. Publication can only prohibited if it infringes on the interests of the employees at the institute who worked on the research project or if it entails publishing research results too early, which would infringe on justifiable interests of the institute or the Max Planck Society. Unless otherwise arranged, the Max Planck Society acquires nonexclusive, transferable, and cost-free exploitation rights to your research results done in conjunction with the institute for its own scientific purposes.
Authorization procedure:
Get a so-called “pink card” from the librarian (or your director’s secretary), fill in the required details (title of the manuscript, author(s), journal). If the paper is going to be submitted to a journal for which you have to pay page charges it has to be indicated on the pink card. Then hand it along with a copy of the manuscript to an internal referee of your choice. The referee approves the publication by signing the pink card. Afterwards both the pink card and the manuscript are presented to his/her scientific director who signs it for approval. Students who do not have a scientific director at the institute give it to the IMPRS speaker.[1] Only then the manuscript may be submitted to the journal. At the same time, the pink card + two copies of the manuscript are submitted to the institute’s library for display. After the journal has accepted the manuscript for publication, it may also be submitted to “astro-ph”.
In order to have the paper included in the institute’s publication list (which is also used for the annual reports of the MPG and AG (Astronomical Society of Germany), please inform the librarian when the paper has been published, especially if it appeared in another than the standard journals A&A, AJ, ApJ (which are checked by the librarian).
[1] Change made in May 2010.